Process for Chapters

Description

At the 2017 Congress in Richmond, Virginia, a Motion was passed to establish an annual submission process for Chapters that have successfully been Accredited. This process was to cover a calendar year, thus covering one Alpha’s term. Any Chapter which was not Accredited in the Fall semester submission would have to submit a full submission in Spring semester. Colonies are still required to submit every semester.

The Accreditation process on this page is for use by Chapters.

If you are a Colony, you are required to submit Accreditation each semester and should click here.
Note: If you are a first-semester Colony (i.e., you were Founded this current semester) you are not required to submit anything for Accreditation.

Have questions on the submission process?

Please contact your Chapter’s Leadership Consultant or Coordinator of Chapter Development Chris Fernandez at fernandez@chiphi.org with any questions.

Submission Process

The Fall 2019 Accreditation submission process has changed slightly to be more user friendly and include requirements from the entire calendar year. This process will still allow Chapters to work on Accreditation at their own pace while still receiving a detailed score sheet with grader feedback.

However, in order to ensure this process goes smoothly, please read through and follow the directions carefully. If you have any questions, please reach out to Chris Fernandez at fernandez@chiphi.org. An email was sent out to all Chapter Officers with instructions on how to review webinar recordings related to the Accreditation process.

Materials for Fall 2019:

Submission Rubric for Chapters/Yearly
Chapter Submission Form
Colony Submission Form
Documentation Checklist
Instructions for Submission
FAQ
How to Create a Zip Folder

Deadline

The deadline for the Fall 2019 Accreditation submission is Monday, November 18, 2019, by 11:59 pm local time. Chapters are more than welcome (and encouraged) to submit documents early to their Leadership Consultant by November 4 for review and feedback. Late submissions will be penalized.

Rubric

Chapters are asked to refer to the yearly rubric for assistance with their supporting documentation and Accreditation submission. Please note: the Midyear Report (also available for download on Chi Phi Connect) is now included in the Accreditation program and is not to be submitted separately through Vault as in past semesters. Chapters Accredited through their Fall 2019 submission will still be required to submit their End-Of-Year Report by May 1, 2020.

Templates

The following templates are designed to be a guide for you to use as you prepare Accreditation documents. Please feel free to use them, and if you have any questions regarding these templates or suggestions for additional templates contact Chris Fernandez.

Greek Advisor Letter Template
Alumni Advisory Board Template
Combined Roster
Event Attendance Sheet